Privacy Policy

1.1This Privacy Policy explains how Deca Media - FZCO, Unit 1801-1804, 18th Floor, Ontario Tower, Business Bay, Dubai, UAE (“Global Onchain Summit”, “we”, “us” or “our”) collects, uses, discloses and protects personal data when you visit globalonchainsummit.com (the “Website”), apply or register for, speak at, sponsor or attend a Global Onchain Summit event (each an “Event”), or otherwise communicate with us (together, the “Services”).

1.2For questions, requests or complaints about this Privacy Policy or our handling of personal data, contact us at [email protected].

2.1We may collect personal data directly from you, automatically when you use the Website, from your employer or organisation, from Third-Party Platforms (such as Luma, which we use for registration), from sponsors and partners, and from publicly available sources such as LinkedIn or company websites.

2.2The personal data we may collect includes:

• (a)Identity and contact details, such as your name, email address, phone number, job title, company, company website, country, Telegram handle and LinkedIn or other social-media profile;
• (b)Application and registration information, such as your Event application or registration details, approval status, role category, areas of interest and any message or topic of expertise you submit;
• (c)Speaker, sponsor and partner information, such as biographies, photographs, presentation materials, company logos, sponsorship or partnership requirements, and invoicing and contact details for your organisation;
• (d)Event participation information, such as check-in records, badge scans, session attendance, networking and meeting preferences, and participation in side events;
• (e)Communications and preferences, such as enquiries, feedback, survey responses, consent records, email engagement data and your marketing preferences;
• (f)Technical and usage information, such as IP address, device and browser information, cookie identifiers, pages viewed, referring URLs, approximate location and website interactions;
• (g)Images and recordings, including photographs, video, audio and livestream content captured at or submitted for an Event; and
• (h)Other information you choose to provide, including information in forms, correspondence or requests.

2.3Attendance at our Events is free, so we do not collect payment-card details from attendees.

2.4We do not intentionally collect special-category or sensitive personal data. If you volunteer information such as dietary or accessibility requirements, we will use it only to accommodate your needs at the Event.

3.1We use personal data only where we have a lawful basis under applicable data-protection law. Depending on the circumstances, we rely on: performing a contract or taking steps you request before entering one; our legitimate interests; compliance with legal obligations; or your consent.

3.2We may use your personal data to:

• (a)review and process Event applications and registrations, and confirm, manage or decline attendance;
• (b)organise and run Events, including access, accreditation, security, venue operations, networking and programme delivery;
• (c)communicate with you about your application, registration, Event logistics, changes to the Services, security matters, and our terms and policies;
• (d)manage relationships with speakers, sponsors, partners, exhibitors, suppliers and attendees, and respond to enquiries, speaker applications, media requests and partnership discussions;
• (e)send you marketing communications, as described in section 5;
• (f)operate, secure, analyse and improve the Website, our Events and our business, and measure the performance of our campaigns;
• (g)prevent fraud, misuse, unauthorised access and other unlawful or harmful activity; and
• (h)comply with legal, regulatory, accounting, tax, insurance and audit obligations, and establish, exercise or defend legal claims.

4.1Our Events are built around business networking. Where you have opted in, or where otherwise permitted by law, we may share your name, company, job title and professional contact details with sponsors and partners of the Event, for example through attendee lists, event-app profiles, meeting introductions or investor-meetup arrangements.

4.2If you allow a sponsor or exhibitor to scan your badge or otherwise give them your details at an Event, you are providing your information to that sponsor directly. The sponsor then acts as an independent controller of that information under its own privacy policy, and we are not responsible for how it uses it.

4.3We do not sell personal data in exchange for money.

4.4You can withdraw your consent to sharing, or ask us not to share your details with sponsors, at any time by contacting [email protected]. Withdrawal does not affect sharing that already took place.

5.1Where required by law, we will obtain your consent before sending you direct marketing by email, messaging platforms or similar electronic means. Where permitted by law, we may send you marketing about the Events, future editions and related products and services of ours and our affiliates.

5.2You can opt out at any time using the unsubscribe link in our messages or by contacting [email protected]. Opting out will not stop non-marketing communications that are necessary for your registration, Event attendance, security or legal matters.

6.1We use cookies and similar technologies on the Website to enable essential functionality and security, remember your preferences, understand how the Website is used, and measure the effectiveness of our marketing.

6.2Where required by law, we will ask for your consent before placing non-essential cookies on your device. You can manage your preferences through our cookie-consent tool, if available, or your browser settings. Blocking certain cookies may affect how the Website works.

6.3Third-party providers of analytics or advertising tools may collect information about your use of the Website under their own privacy policies.

7.1We may disclose personal data to the following categories of recipients:

• (a)our affiliates and group companies, including CoinGape;
• (b)Event venues, production, security and accreditation providers, and registration, ticketing and event-app providers, including Third-Party Platforms such as Luma;
• (c)technology, hosting, analytics, CRM, email, communications, customer-support and data-storage providers;
• (d)sponsors, partners, exhibitors and other Event participants, as described in section 4;
• (e)professional advisers, insurers, auditors, banks and payment providers;
• (f)government authorities, regulators and law-enforcement bodies, where required by law or needed to protect our rights, safety, property or operations; and
• (g)buyers, investors or advisers involved in a corporate transaction such as a merger, acquisition, restructuring or sale of assets.

7.2We require our service providers to handle personal data only on our instructions and to protect it appropriately.

8.1Our Events are photographed, filmed and recorded, and may be live-streamed. By attending, you may appear in photographs, video, audio or livestreams that we use for Event operations, security, reporting, publicity, promotion and archives, in line with our Terms & Conditions.

8.2Where the law requires your consent for particular uses of identifiable images or recordings, we will obtain it. If you do not wish to be photographed or filmed, please tell our staff at check-in or contact [email protected].

9.1We operate internationally. Your personal data may be transferred to, stored in and processed in countries other than where you live.

9.2Where required by applicable law, we take appropriate steps to protect transferred personal data, such as contractual safeguards, adequacy decisions or other legally recognised transfer mechanisms.

10.1We keep personal data only for as long as reasonably necessary for the purposes in this Privacy Policy, including to run and follow up on the Event, maintain business and financial records, resolve disputes, enforce agreements and meet legal obligations.

10.2When personal data is no longer needed, we will delete or anonymise it, or securely archive it, in line with applicable law.

11.1We use reasonable technical, organisational and physical safeguards to protect personal data against unauthorised access, loss, misuse, alteration or disclosure.

11.2No internet transmission or storage system is completely secure, so we cannot guarantee absolute security. If you believe your interaction with us is no longer secure, please contact us immediately at [email protected].

12.1Depending on where you live and applicable law, you may have the right to:

• (a)request access to the personal data we hold about you;
• (b)request correction of inaccurate or incomplete personal data;
• (c)request deletion of your personal data in certain circumstances;
• (d)request restriction of, or object to, our processing in certain circumstances, including processing for direct marketing;
• (e)withdraw consent where we rely on it;
• (f)request a portable copy of certain personal data; and
• (g)complain to a data-protection authority.

12.2To exercise any of these rights, email [email protected], saying what personal data your request concerns and which right you want to use. We may need to verify your identity before we act, and we may keep certain information where the law allows or requires. We aim to respond within 30 days.

13.1The Website and our communications may link to third-party websites, platforms and services, including Luma, Telegram, LinkedIn and sponsor websites. We are not responsible for their privacy practices, and we encourage you to read their privacy notices before giving them personal data.

13.2The Global Onchain Awards nomination form on awards.coingape.com is operated separately and is governed by the awards website’s own terms and privacy information.

14.1Our Services are not directed to anyone under 18, and we do not knowingly collect personal data from people under 18. If you believe a child has given us personal data, please contact [email protected] and we will delete it.

15.1We may update this Privacy Policy from time to time to reflect changes in our practices, Services or legal obligations. We will post the updated version on the Website and change the “Last updated” date above. Where required by law, we will give you additional notice of material changes.

16.1Global Onchain Summit, operated by Deca Media - FZCO, Unit 1801-1804, 18th Floor, Ontario Tower, Business Bay, Dubai, UAE. Email: [email protected].